Stop chasing no-shows. Start with the right paperwork — pupil agreements, block booking contracts, progress records and DVSA-ready templates for UK ADI driving instructors. Fill them in online and save as PDF. Pro also adds a Word (.docx) download.
Pupil Agreement 2026
Block booking terms, cancellation policy, lesson pricing, and progress tracking. Fill it in online and save as PDF. Pro also adds a Word (.docx) download.
Document Templates
11 ready-to-use templates (7 Starter, 4 more in Pro) — each addressing a specific gap that verbal agreements and generic forms leave unprotected.
Why you need it: Verbal agreements fall apart when pupils cancel last-minute or dispute charges.
Lesson terms, pricing, cancellation, and liability — the core contract every instructor needs with every pupil.
What's inside:
Why you need it: Upfront block payments need written terms so pupils cannot demand refunds outside agreed windows.
Block price, schedule, refund policy and test booking responsibility for intensive courses.
What's inside:
Why you need it: DVSA examiners check for structured progress records during standards assessments.
Structured pupil progress tracker aligned with the DVSA syllabus. The document examiners expect to see.
What's inside:
Why you need it: Snow, ice and floods cause cancellations — without written terms, pupils expect refunds for conditions outside your control.
Clear terms for weather-related cancellations. Protects your scheduling and income when conditions are unsafe.
What's inside:
Why you need it: Standard lesson terms do not cover the additional risks of dual carriageway and motorway instruction.
Additional terms and consent for motorway and dual carriageway instruction with learner drivers.
What's inside:
Why you need it: Holding pupil names, addresses, licence details and payment records requires GDPR-compliant consent and data handling.
Pupil information handling consent, DVSA data sharing terms, and UK data protection compliance.
What's inside:
Why you need it: A written starting point and lesson notes show how each pupil is progressing.
Initial assessment, DVSA standards scoring, lesson-by-lesson progress notes.
What's inside:
Why you need it: Pupils and block bookings need a clear receipt.
Per-lesson or block booking receipt with ADI registration number.
What's inside:
Why you need it: Lending a car to a trainee instructor needs written terms.
Trainee instructor vehicle terms, damage liability, insurance, mileage, termination.
What's inside:
Why you need it: Teaching under-18s calls for parental consent and a clear lone-working routine.
Parental consent, lone-working protocol, disclosure procedure.
What's inside:
Why you need it: Franchisees need written terms on fees and territory.
Lead fees, territory, termination, and the other terms of a franchise arrangement.
What's inside:
Why choose us
Free templates found online are often generic service agreements or US-format contracts. Our documents are built specifically for UK ADIs and DVSA requirements.
| Feature | Free Template | Our Driving Instructor Document |
|---|---|---|
| Built for UK driving instructors | ✘ Often generic service forms | ✔ Drafted for ADIs and PDIs |
| DVSA standards check ready | ✘ Rarely mapped to DVSA criteria | ✔ Aligned with syllabus and inspection framework |
| Cancellation and no-show policy | ✘ Usually not included | ✔ Clear terms with defined windows |
| Block booking prepayment terms | ✘ Rarely covered | ✔ Prepayment structure with refund conditions |
| Weather cancellation provisions | ✘ Not addressed | ✔ Snow, ice, flood terms included |
| GDPR pupil data compliance | ✘ Missing or generic | ✔ UK GDPR and DVSA sharing consent |
| Fill in online, save as PDF | ✘ Often a locked file | ✔ Autofill panel, logo and brand colour; Word (.docx) download on Pro only |
| Pay once | ✘ Varies | ✔ One-off payment, no renewal |
How it works
No design skills needed. No legal knowledge required. Just fill in your details and you are ready.
Pick Starter or Pro. Instant access to all templates in your chosen plan.
Open the document in your browser and use the autofill panel for your business details. Add your logo and brand colour. Pro also adds a Word (.docx) download.
Save as PDF, then print or email it to your pupil.
Pricing
Please tick the box to continue to checkout.
No VAT charged: we are not VAT registered, so the price shown is the total you pay. One-off payment, no renewal. Refunds · Terms
For ongoing client work / planned separately
We’re building a separate workspace for instructors who want to save their school identity once, send pupil agreements, record consent, track next actions and keep lesson requests together.
Not being charged here: For now, the packs above are one-off purchases. Workspace pricing and availability will be shown separately when enabled.
FAQ
Every self-employed driving instructor should have a pupil agreement with lesson terms and conditions, a block booking contract if offering prepaid lessons, a weather cancellation policy, a DVSA-aligned pupil progress record, and a GDPR-compliant data handling form. Our Starter plan covers all of these.
DVSA standards checks expect instructors to maintain clear records and written agreements with pupils. While not a strict legal requirement, a signed pupil agreement demonstrates professional standards and can strengthen your position during grade A assessments.
A block booking contract should include upfront payment terms, a clear cancellation window (typically 24-48 hours), refund conditions for unused lessons, and what happens if you as the instructor need to cancel. Our template covers all of this to protect your income.
Yes. Both plans open each template with an autofill panel for your name, business and contact details, then save it as a PDF to print or email to pupils. The Pro plan also adds a Word (.docx) download if you want to rewrite clauses.
If a document is revised, you see the new version in your library at no extra cost. The packs are one-off purchases with no renewal, and the documents are not legal advice.
Tools for your driving school
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We produce ready-to-use contract templates across multiple industries. All follow the same UK-focused, plain English approach.
Trusted by ADIs
"DVSA examiner asked to see my pupil progress records at a standards check. I had them all in the template format — passed with a grade A. The examiner actually commented on how thorough they were."
Dave, ADI — Surrey
"Block booking contract stopped pupils cancelling the night before. Pay upfront, 48-hour cancellation — it is all in the agreement they sign at lesson one. My income has been stable ever since."
Kelly, Driving Instructor — Newcastle
"Started using the pupil agreement template while still a PDI. When I qualified and went independent, I already had professional paperwork. Made the transition seamless."
Pete, PDI — Nottingham
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